The Ultimate Guide to Customer Satisfaction

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Do you know how happy your customers are with your products, services and their overall experience with your company? 

If your answer is “no” or “I’m not sure,” then you need to take action and figure it out. 

Measuring customer satisfaction can show you where your business is getting it right and where you are not delivering the level of service that people have come to expect. 

If your customer satisfaction levels are low, you should quickly learn why and look for resolutions. On the other hand, high customer satisfaction indicates that customers are enjoying their experience with your company. For most companies, this is a prime opportunity to seek repeat business while taking measures to boost customer loyalty

Did you know?

  • The probability of selling to an existing, satisfied customer is 60-70 percent (while the probability of converting a new customer is 5-20 percent)
  • More than 50 percent of Americans have cancelled a planned transaction or purchase because of unsatisfactory service from the company
  • After a satisfactory customer experience, 69 percent of people would recommend the business to others, and 50 percent would use the company more frequently

Due to the potential effects it has for your company, it’s critical for you to understand what customer satisfaction is and what’s the best way to measure it. 

So, in this article, we break down the basic definition of the concept and look at some of the most popular ways to determine how happy your customers are. 

You’ll also learn:

  • What differentiates customer satisfaction from customer loyalty
  • The most popular customer satisfaction metrics out there
  • How to improve customer satisfaction for your business

Let’s jump in, shall we?

What Is Customer Satisfaction?

Customer satisfaction is a metric used to measure the extent to which a company succeeded in meeting the expectations of its customers. You measure it by conducting surveys that ask customers to rate their engagement or interaction with your business on a five-point scale. The customer satisfaction questionnaire used for these surveys usually asks people to pick answers between “highly satisfied” and “highly unsatisfied.”

Source

Why is customer satisfaction important? Well, it helps you understand how your customer service must be improved. Companies with excellent customer service can easily retain and engage with customers because they’ve proven they can fulfill their expectations. 

Additionally, client satisfaction can help businesses track short-term changes in customer perception before and after a new initiative. If the perception shifts notably, you’ll have an idea of what didn’t or what did go over well.

What Differentiates Customer Satisfaction from Customer Loyalty?

Customer satisfaction looks at how customers feel about your offerings at a given point in time, whereas customer loyalty is all about their involvement with your company over the long term. The former is driven by customer service and brand experiences, and you have to keep those experiences positive

How to Measure Customer Satisfaction

Now that you understand what customer satisfaction is, let’s look at how it is measured. Below are the steps to measuring customer satisfaction.

1. Set a Goal

It may look obvious, but the first step to measuring customer satisfaction is to create a goal. Ask yourself: What is the purpose of this activity? What will I do with the data? If you’re making an effort, make sure you have an objective. Otherwise, you’ll just end up wasting your time.

As an example, you can set a goal of improving the quality of customer service. The results you’ll get from the customer satisfaction questionnaire will tell you how your support team is currently performing. If the customers are somewhat already satisfied with your team, all you may have to do is make a few adjustments (such as follow up after an issue has been resolved) to attain your goal. 

2. Pick a Customer Satisfaction Metric

After you’ve set a goal, choose from one of the following customer satisfaction metrics to evaluate customers’ opinions:

Customer Satisfaction Score (CSAT)

Customer satisfaction is usually measured via CSAT, which is the same 1-5 scale survey that we introduced at the start of this blog post. The advantage of using this metric is that it is simple to use and to get results: people can provide answers to the customer satisfaction survey questions with just a few clicks.

To calculate the customer satisfaction score, first ask respondents to rate the questions using a 1-5 survey scale: How satisfied are you with [the speed of customer service, the knowledge of our team, etc.]?

Once you have the answers, divide the total number of “satisfied answers” by the total number of survey responses and multiply the value by 100.

how to measure customer satisfaction score

What this means is that CSAT helps determine the average scores (the scores are expressed as a percentage) of satisfied responses. The results generated by this method do not require a big amount of analysis, and companies have the option of following up with customers to ask what could improve their customer satisfaction scores. 

Net Promoter Score (NPS)

In plain language, NPS is the result you get when you survey clients with the “would you recommend” customer satisfaction questionnaire. With the Net Promoter Score, customers have the ability to rank a company from 1 to 10, 10 being the highest customer satisfaction and 1 being the lowest.

What’s different about NPS is that it categorizes customers into three groups based on their scores. Those who rate your company 0 to 6 are known as “Detractors.” Detractors are unhappy customers that are very likely to stop giving you their business. People who give you a 7 or 8 are “Neutrals” who can either become your advocates or switch to your competitors. Lastly, those who answer 9 or 10 are categorized as “Promoters.” Promoters are regarded as loyal customers who are very likely to spread positive word-of-mouth about your company. 

To calculate the Net Promoter Score, deduct the percent of Detractors from the percentage of Promoters. For example, if there are 100 respondents and you get 10, 30, and 60 responses in the range of 0 to 6 (Detractors), 7 to 8 (Neutrals), and 9 to 10 (Promoters) respectively, the NPS would be as follows:

Net Promoter Score = 60/100 * 100 – 10/100*100 = 50

Customer satisfaction net promoter score

Source

The best score you can get is +100 and the worst score you can get is -100. The higher the NPS is, the more likely customers will recommend your business to others. 

Customer Effort Score (CES)

CES follows a different route than the other customer satisfaction metrics on this list. It asks customers: “how much effort did you have to make to get an issue resolved/a service provided/a question answered?” The scale of the CES customer satisfaction questionnaire usually goes from 1 to 7, 1 implying it was extremely easy and 7 saying it was extremely difficult. The lower your CES, the better. 

After the responses have been collected, you can calculate the average CES by subtracting the percentage of easy responses from the percentage of difficult responses. The higher the CES is, the easier it was for customers to complete a specific task.

customer effort score

Source

3. Create A Survey

Surveys are a handy tool for gathering information pertaining to the metrics discussed above. You can use Google Forms or SurveyMonkey to create a good-looking survey in a matter of minutes. Both of these tools allow you to drag and drop various elements and set up multiple choice answers are needed. 

Also, there are a variety of pre-made templates to choose from, some of which are already based on customer satisfaction metrics. SurveyMonkey, for example, offers a template for Net Promoter Score. Here’s what the customer satisfaction questionnaire sample for NPS looks like:

net promoter score template

Feel free to apply the template of your choice to set up the design of your customer satisfaction survey.

Additionally, keep in mind that asking too many questions could bring down your response rate. SurveyMonkey’s research revealed that respondents were likely to abandon a survey that took seven to eight minutes to complete. So, regardless of the type of survey you’re planning to conduct, aim for a maximum of five-minute answer time and ten questions.

4. Get the Timing Right

The timing of the customer satisfaction survey is key. Ideally, it should be sent immediately after an interaction with your support team, or within 24 hours, so that the conversation remains fresh in your customers’ memory. Otherwise, they may forget how they feel. 

On the other hand, surveys related to a product or service should be sent sometime after a purchase is made. This is because it takes a while for consumers to familiarize themselves with the item or service. While the timing varies from company to company, a good rule of thumb is to send the survey at least three days after purchase.

5. Analyze The Data and Come Up with Solutions

The data you collect won’t be beneficial unless you can use it to extract relevant insights. So, once you get a good number of responses, look at the patterns in the data and draw conclusions.

For example, responses to a CSAT survey may help reveal bottlenecks at a certain stage of the customer journey. If customers showcase low levels of satisfaction just after buying a product, this could indicate that their path to conversion needs to be reworked. 

Likewise, responses to a CES survey may indicate issues in your customer service. If the customer effort score is low, you should take steps like working on reducing the response time, delivering training to your customer service team and implement convenient support channels (such as live chat on your company’s website). In addition, you can reach out directly to specific respondents, thanking them for their feedback and apologizing for any inconveniences.

The possibilities are endless when you dive deep into the data. 

How to Improve Customer Satisfaction

While customer satisfaction is relatively easy to measure and analyze, it is much more difficult to innovate and meet the high expectations of today’s customers. So, instead of setting all of your hopes on automated birthday reminders, consider taking the following action steps to improve customer satisfaction.

1. Provide Self-Help Resources

When it comes to building a customer service strategy, companies often tend to overlook the cheapest support channel: self-help resources in the form of FAQs, tutorials and knowledge bases. According to research, 89 percent of consumers expect businesses to have an online self-service portal for customer support. So, it can be a good idea to create materials that empower customers to become more knowledgeable and better users of a product or service. 

Nike, for example, offers a FAQ page to tell consumers about the differences between the different variants of Apple Watch Nike:

how to improve customer satisfaction

Consider building self-help resources that make it easy for consumers to find answers to their queries. This could include structured FAQs, YouTube tutorials, and more.

2. Create an Omnichannel experience

Adopting an omnichannel approach is critical to supercharging your customers’ happiness in an incredibly multi-channel landscape. One of the best ways to do this is to use the data you have on your customers (such as their email and phone number) to provide them with a seamless experience across various touchpoints. For example, a conversation that begins on Twitter can be continued via email or SMS with all the relevant context preserved across platforms. 

Going omnichannel also means sharing information about customers’ behavior and purchase history with your sales and marketing teams. This will help them give tailored recommendations, such as special offers based on how customers what customers have bought in the past. 

3. Put the Customer First

Never let a problem or issue overtake your customers and their needs for its importance. If a product broke down or service got mismanaged, don’t blame your client and don’t imply that they use your offering in the wrong way. Instead, try to meet their needs and remember that it’s the customer who is always right. 

Taco Bell, for example, told the 6000-something residents of Bethel, Alaska that they are going to open their first Taco Bell restaurant chain in the locality. However, it was an elaborate prank that left people confused and disappointed. To rectify the situation, the brand implemented a surprise-and-delight marketing tactic, airlifting a truck to the place with 10,000 tacos. This was a wow moment for the residents of Bethel and proved customers are vital to the company. 

So, it’s safe to say that it’s always worth going the extra mile and leaving customers not only satisfied but delighted by the solution they received. 

Conclusion

Measuring customer satisfaction is the way forward for all businesses. 

However, don’t forget the overarching aim behind the effort. And timing that can increase your customer response rates is the key ingredient to attaining top-notch survey results. 

And remember, doing whatever you can to make (and keep) your current and future customers happy is the best way to grow your company’s profitability.

What steps have you taken to increase customer satisfaction? Let us know in the comments section below. 

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